Job Title: Finance Coordinator – Accounts Receivable

Department: Finance

Reports To: Director of Finance

FLSA Status: Non-exempt

Pay Rate: $28.85 Hourly

Summary

Responsible for tracking, processing, posting, and reconciling daily cash receipts. Performs other day-to-day tasks of the Finance Department.

Essential Duties & Responsibilities include the following. Other duties may be assigned.

• Monitor and reconcile daily cash receipts and handling of cash from Clinic and Shelter software per documented SOP.

• Input daily program revenue journal entries in general ledger applying FASB/GAAP principles.

• Monitor and analyze exam and trap loan deposits, input adjusting journal entries to shift balances from deferred liabilities to earned income as services are fulfilled.

• Record program receivables and ensure collection.

• Record cash received from the organization’s programs through multiple online platforms.

• Prepare daily cash deposits into Brinks safe and deposit checks to the appropriate bank account using the bank’s remote deposit system.

• Deposit daily donations and reconcile with the Development department gift batch.

• Maintain and reconcile multiple merchant accounts. Monitor and respond to inquiries and chargeback requests. Provide operational departments with support for credit card transactions and devices.

• Extract and reconcile data to generate reports on pet license fees collected on behalf of the county, facilitating proper disbursement and reporting protocols to Palm Beach Animal Care and Control via PetData.

• Collect company credit card receipts and enter charges into accounts payable module, allocating expenses across departments and programs.

• Record weekly payroll journal entry.

• Prepare and submit sales tax returns.

• Prepare month-end balance sheet reconciliations, research and resolve discrepancies.

• Prepare various month-end journal entries.

• Ensure compliance with internal and external finance deadlines.

• Crosstrain with the Finance Coordinator – Accounts Payable.

• Interface and cooperate with other departments within the organization, as well as vendors and banking institutions.

• Train staff in other departments on required Accounts Receivable processes, including proper forms completion and submission (i.e. chain of custody, inventory, etc.).

• Provide supporting schedules for the interim and annual independent financial audit.

• Prepare analysis and concise Excel spreadsheets, as requested by Director of Finance.

• Support the development staff for fundraising events, as needed.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Supports the Animal Rescue League’s mission, policies, and practices.

• Must have a proven track record with accounting standards and protocols.

• Provides accurate information to the public at all times.

• Must be willing to participate in meetings with management, Board, and shelter staff, to share ideas and suggestions designed to improve the organization's ability to meet its goals and objectives.

• Must have detailed knowledge of operations and departments of the organization.

• Must have excellent oral and written communication skills.

• Must have considerable knowledge of budgetary principles and practices.

• Must be detail oriented.

• Must have ability to gather, organize, correlate, and analyze facts.

• Proficiency in Microsoft Outlook, Word and Excel.

• Possess valid Florida driver license and driving record acceptable to insurance carrier.

• Experience with Blackbaud Financial Edge, Blackbaud Raisers Edge, AvidXchange, and QuickBooks, preferred.

• Must be a critical thinker who can effectively identify and evaluate problems, display sound judgment in resolving problems, and know when it is appropriate to ask for assistance.

• Non-profit accounting experience, preferred.

Education & Experience

• Associate’s degree with accounting focus

• Minimum three years related accounting experience; and/or combination of equivalent education and experience

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be provided to enable individuals with disabilities to perform the essential functions:

• The employee is consistently and frequently required to stand, sit, walk, move, bend neck, bend back, and/or twist body.

• The employee is consistently required to talk, hear, and use hands for grasping, reaching, and other operative tasks.

• The employee is consistently required to see up close and at a distance.

• The employee is required to lift and/or move stationary object of up to 10 pounds.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be provided to enable individuals with disabilities to perform the essential functions:

• While performing the duties of this job, the employee is frequently exposed to an indoor office environment climate condition.

• The employee is occasionally exposed to outdoor weather conditions.

• The employee is occasionally exposed to animal odors and animal fur.

• The noise level in the work environment is usually moderate.